South Central Shrine Association
BY-LAWS

ARTICLE 1

 

Section 1. NAME. The name of this organization shall be the SOUTH CENTRAL SHRINE ASSOCIATION, thereafter referred to the Association.

ARTICLE 2

 

Section 1. ALLEGIANCE. This Association pledges full allegiance to and accepts for its government the Articles of Incorporation, By-Laws, Code, Regulations and Facts of Shriners International.

ARTICLE 3

 

Section 1. MEMBERSHIP. Member Temples of this Association shall be the Temples in the states of Arkansas, Louisiana, Mississippi, and Oklahoma who shall so elect to join this Association and Wahabi Temple.

 

Section 2. REPRESENTATION. Each Temple shall BE REPRESENTED BY ITS Potentate, Chief Rabban , Assistant Rabban,  High Priest & Prophet, Oriental Guide, Treasurer, Recorder and immediate Past Potentate, who shall be designated as Active Members

 

Section 3. AD VITAM MEMBERS.  All Nobles who may hereafter serve as President of this Association, as well as Members of the Member Temples who are Imperial Officers, shall be designated as Ad Vitam Active Members of South-Central Shrine Association with full rights and privileges with the right of voice and separate vote.  The Past Presidents votes, and those of the Imperial Officers, shall be in addition to and separate and apart from the votes of their respective Temples, as outlined by Article 4, Section 1 of these By-Laws. 

 

ARTICLE 4

Section 1. VOTING.  Temple voting shall be on a unit basis, each Member Temple having five votes. In cases of a difference of opinion among the Active Members of a delegation, the decision of the majority of said Active Members present shall determine the vote of their Temple, the ranking member of a delegation to be its spokesman.  The total number of votes to be cast at any one time shall be five for each Member Temple present and one for each Past President present, and for each of the Imperial Officers present,. If necessary for an accurate determination of a vote, voting shall be by roll call of the Temples, Past Presidents and Imperial Officers present.

 

Section 2.  In the absence of anything to the contrary in the By-Laws, Code Regulations, and Edicts of the Imperial Council, or of these By-Laws, current Roberts Rules of Order shall be followed.

 

ARTICLE 5.  Amended February 5, 1992

 

Section 1. OFFICERS.  The Officers of this Association shall be the President, Vice-President, Second Vice-President, Secretary-Treasurer, and Recording Secretary.  All to be elected at each annual business meeting except that the Recording Secretary shall be elected for a term of five (5) years.  All other officers, as the Association may deem necessary including but not limited to a Chaplain, will be elected on the 1st weekend of each February of each year at its annual business meeting and that the officers so elected shall be installed on the last day of the ceremonial session as a final order of business of this Association.

 

Section 2. INSTALLATION.  Elected Officers shall be installed at the Annual Ceremonial Meeting of the Association.

 

Section 3. APPOINTIVE OFFICERS.  All Appointive Officers and Committees, unless otherwise ordered by this Association, or provided in these By-Laws, shall be selected by the President, and serve only for the term of the President.

 

Section 4. ELECTION.  The Presidency of the Association shall be rotated among the Member Temples in such manner that each Temple shall have had a President and then such rotation shall be repeated in whatever manner the Association determines. 

 

Section 5. DUTIES OF THE OFFICERS. It shall be the duty of the President of this Association to preside over all the meetings of this Association and to exercise general supervision over the operations of the Association and the duties of each and every other officer and committee.  He shall appoint the Chairman of each of the committees as well as the Vice- Chairman and appoint the membership of all special committees.  President shall cause to be issued notices of each and every meeting of the Association as well as the meeting of the Executive Committee by giving thirty (30) days’ notice in advance of said meeting to each Member Temple of this Association. 

 

2. It shall be the duty of the First Vice-President of this Association to assist the President in any manner in which he may be asked to do and to perform such other duties as the President and to perform the duties of President in absence of that officer.

 

3. The Second Vice-President shall perform the duties in the absence of the First Vice-President.

 

4. It shall be the duty of the Secretary-Treasurer to make an accurate record of all of the business of the Association by keeping an accurate record of all the money received by the Association and of all of the money dispersed by the Association.  Further, he shall give and accurate statement of account for the operations of funds of the Association at each meeting of the Association and shall keep all of the records of the Association on file for future reference. 

 

5. He shall transmit a copy of all of his records to the permanent Recording Secretary for permanent records and for evaluation.

 

6.  The Recording Secretary shall perform the duties appropriate to his office or those assigned to him by the President of the Association or by the By-Laws of this Association.  Among the said duties of which and are not limited to, he shall be required to keep a permanent record of all the minutes of the meeting; retain copies of all financial and statistical record; maintain and active file on correspondence to the Imperial Counsel and any other organizations including the Member Temples; he shall keep the officers and members of this Association advised of any and all Imperial or other Association correspondence or directives; he shall keep a record of the dues of the Association and transmit all collections to the Secretary-Treasurer.

 

7.  The remaining Officers shall perform the duties appropriate to their several stations and those assigned to them by the President, the Association, and/or these By-Laws.

 

8. Each Officer shall deliver all books, papers, and other property of the Association in his hands to his successor in office, or to such persons and at such time as the Association my direct but not later that forty-five (45) days after the ceremonial session.

 

9.  When a vacancy occurs in the officer of President or Vice-Presidents due to death, resignation, or such disability as would prevent said Officer from continuing his duties, the remaining Officers of the Association, with the advice of the Potentate of the Temple of such deceased, resigned or disabled Officer, shall fill such vacancy from among the members of such Temple who are qualified, under the By-Laws of this Association to be elected to an office thereof, and such Noble shall take the placed in the line formerly held by such deceased, resigned, or disabled Officer until the next regular Business Meeting of the Association.   It is the intent that such Noble shall be place in the same status as the deceased, resigned, or disabled Officer.  Whenever a vacancy shall occur in the office of Secretary-Treasurer, The President of the Association shall forth with appoint a Noble to take the place of said Secretary-Treasurer, and said replacement shall serve in that capacity, as though he has been regularly elected, until the next regular Business Session of the Association.  Said Noble must be a member of a Temple which holds membership in this Association, and must be in good standing in his Temple.

 

ARTICLE 6 Amended February 1992

 

Section 1.  There shall be a regular mid-winter business meeting of this Association on the first Friday and Saturday in February of each year at such time and place this Association may designate.

 

Section 2.  There shall be a regular ceremonial session and business meeting of this Association on the second weekend in June of each year.

 

Section 3.  All meetings shall be in conformity with the Imperial Counsel By-Laws and the By-Laws of the Association.  The said meetings will generally be held in and along with other activities it encompasses, including competitive performances by the several subsidiary unit organizations.  All in order to carry on the business of this Association and the activities that have been previously approved by this Association.

 

Section 4.  SPECIAL MEETINGS. Special meetings may be called by the President by giving thirty (30) day notice to the Member Temples of the Association, naming the time, place and purpose of such meeting.

 

ARTICLE 7

Section 1.  EXECUTIVE COMMITTEE. There shall be an Executive committee consisting of the elected officers of this Association, the Potentates of the constituent Temples, and immediate Past President of the South Central Shrine Association.  The Executive Committee shall be empowered to transact routine business between annual meetings of this association and to perform such other duties as may be referred to it by this Association.  The President of this Association shall be the Chairman of the Executive Committee.

 

Section 2.  COMMITTEE ON PURPOSES AND POLICIES.  There shall be a committee on Purpose and Policies which shall be composed of not more than two (2) of the Past Presidents of this Association to be appointed by the President of this Association, and a Representative of each constituent Temple, to be appointed by the Potentate thereof. This Committee shall consider any and all matters referred to it by the President, Executive Committee, or by vote of a meeting of the Association, including but not limited to the By-Laws, Rules and Regulations for government of subsidiary this organizations as hereinafter provided. After such consideration, the Committee is then required to make suitable recommendation to the President, Executive Committee, or to a meeting of the Association. The Chairman and Vice-Chairman of this Committee shall be appointed by the President of the Association and shall serve until a successor is named.  The quorum for this Committee shall consist of the Chairman and five (5) or more of the committee Members.

 

Section 3. COMMITTEE ON TIME AND PLACE.  There shall be a Committee on Time and Place composed of not more than two (2) of the Past Presidents of this Association, to be appointed by the President of the Association, and two (2) representatives of each constituent Temple, to be appointed by the respective Potentate thereof. The Chairman and Vice-Chairman (not from same Temple) of this Committee shall be appointed by the President of the Association and shall serve until a successor is named.  This Committee shall consider all suggestions and invitations for the holding of Association meeting and then make recommendations to the Association.  Upon consideration of the recommendations of the Time and Place Committee, the Association in meeting assembled shall determine by majority vote the time and place of the meetings of the Association.  The quorum for this Committee shall consist of the Chairman and ten (10) or more Committee Members.

 

Section 4. TEMPORARY CHAIRMAN.   Should the Chairman or Vice-Chairman of a Committee not be in attendance at the time of a regular meeting of the Association, then the President of the Association may name a Temporary Chairman of the Committee.  

 

Section 5.  COMMITTEE ON PARADE AWARDS.  There shall be a committee on Parade Awards consisting of the President of this Association and the Past Presidents of this Association. The Chairman of this Committee shall be the President of this Association, or his duly appointed representative.   The Committee shall have the responsibility and duty to pick from the Association's Parades, the winners of the awards at each Session of this Association where there is a Parade of Units.  Said awards to be as follows:  the Imperial Officers Award, President’s Award, Association Officer’s Award, Grand Master’s Award, if applicable, Past President’s Award, Best in Motorized units, Best in marching units, Best in Clown Units, Best Unit in the Parade, and Best Single Unit in the Parade.  All will be eligible for an award or trophy and the Committee is bound by Imperial Laws as prescribed for Parade Units and to be given at such time and place as the Association may direct.

 

ARTICLE 8

 

Section 1.  QUORUM.   A quorum for any meeting of this Association shall consist of five (5) or more of the constituent Temples being present through one or more of its accredited Representatives.

 

ARTICLE 9

Section 1.  DUES.   The annual dues shall be $200.00 per year per Temple to be paid by January 31st of each year.

 

Section 2   FEES.  The amount of money and/or registration fees, and any other charges which are necessary, or may be made, for any activities of this Association shall be decided upon by majority vote of the Association at any regular Business Meeting of this Association.

 

Section 3.   The registration costs for Mid-winter Business Meeting to be pro-rated per person attending from each constituent Temple.

 

ARTICLE 10

Section 1.  EXPENSES.  All necessary expenses of this Association shall be paid by the Association except the traveling and hotel expenses of Members and Committees attending meetings of this Association.

 

ARTICLE 11

Section 1. ASSOCIATION OF UNITS.  In order to further the purpose of this Association and to organize, regulate and conduct competitions between units of member Temples, Association of Units may be recognized only after approval from the Board of Directors of the Imperial Council.

  1.  No Association of Units shall be organized without the express written permission of the Board of Directors of the Imperial Council.

  2. Every Association of Units is subject to regulation by the Imperial Council, and Association of Temples to which it is appendant, and the Potentates of the Temples in the jurisdictions of which it meets from time to time.

  3. The By-laws of an Association of Units shall be effective only after having been approved by the Imperial Potentate; and likewise, amendments thereto shall be effective only after his approval.  The By-Laws of any Association of Units which is appendant to an Association of Temples for his approval before being submitted to the Imperial Potentate.

  4. For violation of Shrine Law or for other cause, the Imperial Potentate may arrest the charter and suspend the activities of any Association of Units.

  5. Nothing done pursuant to this Section shall affect the powers of any Potentate with respect to control of Temple Units.

 

Section 2.  The Association of Units under the jurisdiction of the South-Central Shrine Association shall hold its Mid-winter Business Meeting in conjunction with the South-Central Shrine Association regular mid-winter Business Meeting and shall coordinate all activities with the President of South-Central Shrine Association and the Director General of the Host Temple.  The order of line of march of Temples at Ceremonial Session parades, except the Host Temple and Temple of the President of the Association shall rotate succeeding years in the same order as the rotation specified for the election of Presidents of the Association; except that the order of march provided by Imperial Protocol shall be preserved to Imperial Officers and Past Imperial Officers.  The Secretary shall announce the line of march for the current year at the annual meeting.

Section 3.  ASSOCIATION OF UNIT’S OFFICERS. All Officers and Nobles of the Association of Units shall be members in good standing of a Central Shrine Association Member Temple.  The Officers of the Association of Units’ are to be elected at the mid-winter Business Meeting.  Elected officers shall be installed at the South Central Shrine Association Annual Ceremonial Meeting.

  1. Within thirty days of the Association of Units’ election of Officers, a list of same shall be mailed to the Secretary of South-Central Shrine Association.

  2. The Association of Units’ Officers, and their appointed Committees, shall coordinate all Ceremonial Session activities with the President of South-Central Shrine Association and the Director General of the Host Temple.

  3. If an Association of Units fails to comply with these by-Laws, it will be ineligible to sponsor or participate in any competition, parade, or other activity at Ceremonial Sessions.    

 

ARTICLE 12

 

Section 1.  HOST TEMPLE. The Host Temple of the South-Central Shrine Association shall prepare an official program for such meeting.  Time for events on this program shall be allotted only for meetings of the Association, events regularly conducted by the Host Temple, or conducted by a recognized subsidiary Unit Association.  Any events not listed on the official program shall be deemed as having no connection with this Association or any meeting of this Association.

 

Section 2.   A registration fee of Twenty-five Dollars ($25.00) for each visiting Noble shall be charged at each Ceremonial Session; provided, however, that the Host Temple shall be prohibited from receiving any room surcharge, compulsory entertainment package fee, or other hidden charges, rebates, or fees in addition to the registration fee.

(a) Any Temple found, by the majority vote of the Representatives of the South-Central Shrine Association present and voting at a Business Session, to be in violation of this Section 2 shall be ineligible and denied the privilege of hosting any Session of the South-Central Shrine Association until all such room surcharges, compulsory entertainment package fee or any other  hidden charges or fees have been fully refunded in every instance to each Temple in the amount that has been unlawfully charged.  A penalty of ten percent (10%) per annum of the aforementioned prohibited charges shall be added to that money due each Temple demanding a refund of the charges; said interest to commence from the date of demand for such refund and to continue until the overcharge plus interest has been refunded to the Temple requesting the refund.

(b).  At each Session of this Association a registration fee of Twenty-five dollars ($25.00) for each Representative present, and a like fee for each visiting Noble and each South-Central Shrine Association Unit Member present. 

(c). The proceeds paid at any meeting shall be receipted to the Association Secretary-Treasurer of the Host Temple, and a report thereof shall be furnished at next annual Business Session.

 

ARTICLE 13

Section 1.  Any Member Temple may withdraw from this Association at any time by a vote of such Temple at its annual meeting and written notice of such action shall be mailed to the Secretary of the Association and the Imperial Recorder, in accordance with Article 9,209.1 (b) of the Imperial By-Laws.

 

ARTICLE 14

 

Section 1.  STANDING COMMITTEES.  The South Central Shrine Association shall have the following Standing Committees.

(a) Time and Place Committee

(b) Purpose and Policy Committee

(c) Parade Awards Committee

ARTICLE 15

Section 1.  AMENDMENTS.   These By-Laws may be amended at any meeting of this Association by a two-thirds vote of the Temples represented and the AD VITAM Members present, provided written notice of the proposed amendments has been sent to the Active Members of this Association thirty days in advance.

Section 2.   A proposed amendment may be modified in any manner by the Association while it is under consideration, but such modification must be germane to the subject matter of the proposed amendment.